How secure is your company

2014-05-27 Jennifer Renney posted:

It has been recently reported that eBay has asked every single one of its 15 million British users to change their passwords following a security breach. Whilst many would think that the hackers used highly sophisticated techniques to bypass eBay’s defences, it seems the information the hackers have obtained has been accessed through the use of an employee’s log-in details.

From an employment law perspective, it highlights that employers need to take appropriate steps to reduce the risk of data being misused. Something employers can do to protect themselves initially is to ensure employees are only given access to information that they reasonably need to carry out their duties. This would be highly advisable when limited number of employees only need to access the most secure data, and reduces the risk of a careless employee compromising your business.

We would recommend that employers have clear and comprehensive staff policies governing employee’s access to company systems. This can be set out in an Electronic Information and Communication Systems Policy, and a Confidentiality and Data Protection Policy. If an employee breaches the policy, it could be dealt with as a serious disciplinary issue.

However, no matter how robust your businesses policies and procedures are, some employees may still intend to misuse their access to the company’s IT systems. Therefore, effective monitoring policies should be in place.

Having an effective staff handbook would help to eliminate the possibility of staff carelessly or improperly accessing company data. A strong and well designed handbook can reduce the risk of this happening, and help to identify any wrongdoing at an early stage, therefore reducing any damage caused.

At Renney and Co Employment Solicitors, we can draft staff handbooks to meet the needs of your business and to protect the interests of your company, its clients and employees. For this and more employment law advice affecting your business, contact us today for a no obligation discussion on 01225 632240 or at info@renneyandco.com.

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